Proper management of your records is a key element of any effective corporate document management program. Yet it is likely that among all those that your company is required to keep, inactive documents are the most neglected. It seems so easy to store them in a basement, closet or vacant office as this could cost you dearly.
The archival documents are of various kinds:
-
Historic
-
Financial
-
Relating to intellectual property
-
Vital
Even if these documents are no longer in your daily business, their value from a legal and regulatory point of view can be very important. Failing to keep them in a safe place, you could expose your business to several risks:
-
Impaired verification capabilities
-
Disaster Recovery
-
Data breach
Free you of your documents, folders, and outdated practices is easy, you just know how to make the most of our temporary storage!
If you do not want to waste time in the maze of your documents, folders, and business practices that are no longer needed, then you must try our storage service and document management.
The documents are boxed in cardboard containers appropriate and deposited in an optimal way in our self-storage. The service is suitable for individuals, professionals and small and medium-sized businesses who need to rent a safe storage space for the preservation of physical and digital archives.
Once you have transferred all the paperwork in the temporary stores, the most important thing will be to find the document you are looking for when you need it and in the shortest possible time.
Plan your space for storing paper documents in three simple steps:
-
Make sure you have at your fingertips everything you need organize an archive in an orderly and efficient manner is certainly not child’s play, so do not spare you, and collect all the material you need because every statement and every single practice finds its place: to ring binders, folders, in perforated plastic bags, adhesive labels. We may think we procure all, if you need!
-
Plan your archive for groups For example, if you are organizing your estimates, enter each individual document in perforated plastic bags. Categorize each envelope within folders by type of customer and choose a specific place on the shelf, with colored label indicating the space devoted to the category “estimates”. By organizing your documents following it will be easier to find what you seek.
-
Do not rely on memory if you have a lot of paperwork to file, try to draw the maps or charts that indicate groups or subgroups. To avoid confusion, remember to stick to the back of each box label with information that can help you instantly find what you’re looking for.
A temporary space will allow you to store your goods in absolute relax and get rid of all the bulky items. Especially in your personal vault can not only keep your goods but also the folders of documents, the furniture for the new offices, all the brochures, flyers and catalogs to distribute at the next show, and much more. Remember that after you have filed your boxes you have to find objects within the fastest and easiest way possible without having to remove everything from each box to find what you need.